Welcome Makers!

This is your resource center to guide you through the many details of exhibiting at Maker Faire!

Maker Deadlines

  • Deadline Passed — General and Fire Safety Plans. Submit your safety plans ASAP, or you may not be able to bring your full exhibit. Email makers@makerfaire.com if you have questions.
  • September 7 th — Commercial Maker and Non-Profit/Organization Payment Due
  • Early September — Participation Agreement will be sent via email; please accept ASAP.

Maker Newsletter Archive

Maker Entry Passes and Ticketing

Directions

Parking

Check-in Stations NEW

Maker Service Center NEW

Important:
  • The Maker Entry Pass, Ticketing and Check-In process are NEW! Read instructions carefully.
  • Be sure to know your 4-digit Maker Number and tell everyone working at your exhibit what it is. Here's why.

Setup, Site Visit and Preparation

Site Previews : We will be at the New York Hall of Science for site visits on the following days. If you would like to make an appointment to look at the site, please register here.

  • Saturday August 25th, 12:00 pm - 3:00 pm
  • Tuesday September 11th, 12:00 pm - 3:00 pm

And here is the Eventbrite site: evenbrite.com

Helpful Documents & Links

Helpful Forms

Frequently Asked Questions

Maker Entry Passes and Ticketing

Maker Directions and Parking

Maker Check In and Location

Exhibit Questions, Changes or Setup Requests

Everything Else..

Maker Entry Passes and Ticketing

How do I get my entry passes, complimentary tickets, and discount tickets? How many do I get? What's the process?

Important: The Maker Entry Pass and Ticketing process is NEW! Please read in-full.

All Makers and assistants must obtain their entry passes before arriving at Maker Faire. It is important for our advance planning that all participants have tickets prior to the event. We are no longer able to accommodate additions at Maker Check-in.

On Setup Days:

Bring your Maker Entry Pass, so it can be scanned and exchanged for a wristband for easier in/out access on Saturday and Sunday. If you do not have an entry pass but are helping a maker setup, you need to know the maker # as security will be at each entrance point.

On Saturday and Sunday:

You must have a Maker Entry Pass or ticket, which can be used at any gate. The easiest scenario is entering with your wristband, which you receive during setup.

The check-in process is also new and can be found here.

Each exhibit receives:

  • Maker Entry Passes
    • maximum quantity: 5
    • for Maker(s) and assistant(s) ONLY
    • to qualify, team members must work at your exhibit for 4 hours or more
  • Complimentary One-Day Tickets - in appreciation of your efforts!
    • quantity: 2
    • for anyone: additional assistants, family, friends, or your guests
  • Discounted One-Day Tickets
    • maximum quantity: 6
    • one ticket type only: adult one-day ticket (can by used by any age)
    • $15 per one-day ticket (regular price $30)
    • for anyone: additional assistants, family, friends, or your guests

Larger Groups

  • If your exhibit requires more than the allotted Maker Entry Passes, please attempt to use your complimentary tickets or purchase discounts tickets. If you need more team members to run your activity, you can submit your request here .

To obtain your Maker Entry Passes, complimentary tickets, and discounted tickets:

  1. Wait for your specific Eventbrite Promotional Codes sent by email on Sept 7th. Only the exhibit's lead contact will receive this email. If it is after Sept 7th, email makers@makerfaire.com with the subject line: CODES: Maker # and Project Name.
  2. Enter your promotional codes here: http://mfny12makers.eventbrite.com/ . Passes and tickets will not appear until you enter a code by clicking on the blue text.
  3. After finishing the Eventbrite process, your passes and tickets will arrive by email.
  4. If you have other Makers or assistants, share the codes as necessary (quantities are limited) or obtain all of the passes yourself, and distribute them after they arrive in your email inbox.
  5. Print and bring your pass/ticket to Maker Faire. Each pass/ticket can only be used one time. You will receive a wristband in exchange for your Maker Entry Pass.

Note:

  • Saturday and Sunday, Maker Entry Passes or tickets are necessary and can be used at ANY gate.
  • Complimentary and discounted tickets can only be used during show hours.
  • More details can be found in the FAQ here .

I can't find my promotional codes to get my passes or tickets. What do I do?

The codes were sent to the exhibit lead by email on Sept 7th. They were sent to the same address as all other communications. Search your spam and inbox for an email with the subject: Maker Newsletter: Maker Entry Pass and Ticket Codes OFFICIAL. If you still can't find the email, email makers@makerfaire.com with the subject line: CODES: Maker # and Project Name.

One of my assistants changed. How do I change the Maker Entry Pass to the new name?

The name on the ticket does not have to match the name of your assistant. If you've already sent the e-ticket to your previous helper, ask him/her to forward it to your new assistant. It can only be used once. You do not need to notify us of the change.

Do I have to print my pass or can I bring my e-ticket on my phone or pad?

Yes, you can bring your pass on your phone or pad, but it may be easier and foolproof if you print it out. If you decide to keep them on your phone, please download the eventbrite attendee app.

Maker Directions and Parking

Where is Maker Faire? How do I get there?

Venue :

  • NY Hall of Science
  • 47-01 111th Street
  • Queens, NY 11368

Website: http://www.nysci.org/

Directions: By car, public, or alternative transportation

Maker Faire starts promptly at 10:00am on Saturday and Sunday. Please keep traffic in mind and plan to arrive with enough time to park at Citi Field or walk from public transportation and to prep your exhibit. Vehicles (which are not exhibits) are must be off the grounds by 9:15 am Saturday to open Maker Faire. Vehicles will not be allowed to drive onto the grounds after 9:00 am Saturday morning.

What public transportation is available?

Bus

Q23 or Q58 to Corona Avenue and 108 Street.

Q48 to 111th Street and Roosevelt Avenue.

Subway

Take 7 LOCAL train to 111th Street Station. Walk three blocks south.

Take 7 EXPRESS to Mets-Willets Point. Walk down the boardwalk and follow the signs to the New York Hall of Science.

Please see www.mta.info for the most up-to-date subway service advisories.

Where can I park?

Maker Parking: Makers can park for free at Citi Field or find metered or free parking in the surrounding neighborhood. There is no parking at NYSCI during the event or during setup Thursday and Friday. You can drop off items at NYSCI, park at Citi Field, then come back to setup/exhibit.

You need a parking pass to park free at Citi Field. Pick up your parking pass when you check-in or at the Maker Service Center at NYSCI’s 111st Entrance. One parking pass per day is available per exhibit.

Public Parking : Parking at Citi Field is $10.00 per car per day.

Where is the handicap parking located?

There will be buses to and from the Citi Field parking lot that are handicap accessible. Guests with mobility issues are directed to park in the general Citi Field lot and assisted to Maker Faire by the provided bus transportation.

Will you have bike parking?

Yes, a bike valet area will be available on Saturday and Sunday at the 111st entrance.

Bike Valet Hours:

Saturday 9:30 - 7:30

Sunday 9:30 - 6:30

Also, unmanned Bicycle Parking is available at both Science Ave and main NYSCI gates. Look for signage and barricades in grassy areas to the left of both entrances.

Please check the Queens Bike Map for preferred routes and bike paths.

Maker Check-In and Location

How and where do I check-in?

To streamline the check-in process, all Makers and assistants need to obtain their entrance passes in advance through Eventbrite by following the instructions here.

  • Enter the NYSCI grounds using your printed eventbrite pass.
  • Go directly to your Check-in Station where you will meet your Area Manager.
  • The Area Manager will officially check you in, give you your Welcome Packet, and direct you to your exact location.

In advance of the event, we will send the exhibit lead a map to your specific Check-in Station. The station will be located in the vicinity of your designated location.

If you arrive onsite and don’t know your Check-in Station, bring your Maker # to the Maker Service Center at the 111st entrance. We will direct you.

Important: Be sure to know your 4-digit Maker # for check in.

What's my exhibit location?

Before Maker Faire, we will send the exhibit lead a map to your specific Check-in Station which is located in the vicinity of your designated location. You will receive your specific location when you check in with your Area Manager.

What's the Maker Service Center?

The Maker Service Center is a resource center for Makers. It will be located in the Guest Service area at the 111st entrance. It is not where check-in. You will have your entry passes in advance and check-in with your Area Manager, as described above.

The Maker Service Center will have:

  • a message board
  • be able help all lost makers locate their area and Check-In Station
  • provide carts to help you load-in/load-out
  • answer any questions you may have

How do I find my Maker Number? Why do I need to know it? Why do I need to tell everyone working at my exhibit?

Your Maker Number can be found in the subject line of your Acceptance Letter.

Your Maker Number is a 4-digit number that identifies which exhibit you are part of and helps us reference the details of your exhibit quickly. You must know your Maker Number to check in.

It's important to ensure that all of your assistants know your Maker Number, so that they may check in and find your location. Please pass it along.

Exhibit Questions, Changes or Setup Requests

How do I make changes to my exhibit - electrical, tables/chairs, space size, etc.?

If you have already filled out an application but need to make changes, please fill out an Exhibit Change Form , and we will do our best to accommodate your needs.

How do I change my exhibit's description, photo, or bio on the Maker Faire website?

Submit your Description, Bio and Photo Update Form

I have a special request. Who do I email or how can I let the production team know?

Please fill out the Special Request Form to make your request.

What do I do if my exhibit needs water?

If your exhibit requires any form of water and you have not notified us in your original application, please fill out the Special Request Form.

How do I get forklift assistance?

If it is scheduled in advance, we can provide forklift equipment and an operator to assist with your load-in/load-out. So we may coordinate with other usage, fill out the Estimated Arrival and Heavy Equipment Form with specific duration/time/dates requirements.

What size are the tables?

Standard tables are 6ft x 30in folding banquet tables. We do not provide a cover. If needed, 8ft tables are available, but quantities are limited. We will provide a table and two chairs, unless otherwise requested in your application. Prior to the event, you will receive a confirmation letter listing the equipment we will provide for you. If you need additional items, please fill out the Exhibit Change Form. Requesting additional tables onsite is based on availability and will cost $10.00 per table. Additional chairs are no charge, but also based on availability.

How do I know if I need to fill out a Safety Plan?

If you're concerned your exhibit might put the attendees or your exhibit team at risk, please bring any and all concerns to our attention. Email makers@makerfaire.com and put "Safety" in the subject line We will advise you as to whether or not a safety plan is needed.

Safety concern examples: you or your exhibit has chemicals, gas, or other items of that nature; your exhibit has activity or might require safety barricades; an attendee at your exhibit might potentially get hurt in any way; etc.

What is the difference between a General Safety Plan and a Fire Safety Plan?

Fill out the General Safety Plan for all general safety issues which do not include concerns about fire or flammable materials. Complete the Fire Safety Plan if heat elements or fire of any size, including candles, small flames, burners, etc are part of your exhibit. If you're unsure, email us at makers@makerfaire.com . It's important to us that Maker Faire is safe, and we appreciate you checking with us.

I want to sell what I make at Maker Faire, how do I do that?

If you show and demonstrate a product that you make and/or show how it works, but also want to sell those products, you're a Commercial Maker. There is a fee to sell items at your exhibit space. The fee is $250 due by Sept 7th. In order to qualify, you must fill out a Maker Application and select "Commercial Maker".

If you have already applied, email makers@makerfaire.com and let us know. To pay your fee, see above .

Note: Companies or commercial entities do not qualify as Commercial Makers. If you're a company or commercial entity, we have great opportunities available-please see Sponsors .

I'm a Commercial Maker. How do I pay the fee?

There are two options for payment:

  1. Fill out a form and send a check: Commercial Maker Fee Payment Form
  2. Pay online (recommended): Commercial Maker Payment Link

This form and link can also be found under Helpful Forms above.

I’m a non-profit, I have questions about the fee. Who do I email?

If you are a non-profit or mission based organization Maker faire requires a fee to participate. Please email makers@makerfaire.com.

Everything Else...

Can I visit the site ahead of time to secure a location?

We will be at the New York Hall of Science for site visits on the following days. If you would like to make an appointment to look at the site, please register here .

  • Saturday August 25th, 12:00 pm - 3:00 pm
  • Tuesday September 11th, 12:00 pm - 3:00 pm

And here is the Eventbrite site: evenbrite.com

From time to time, some Makers may receive financial or material support from a company. This support is welcomed; however, there are rules around this level of support. Please refer to the Maker Manual for details.

We are a group of Makers; how do I let Maker Faire know and is there a specific process I need to follow to ensure we're all together?

If you're curating one exhibit with a large crew, this kit is for you: Group Curator Kit - Single, Large Exhibit

If you're curating an area with multiple maker exhibits, this kit is for you: Group Curator Kit - Multiple Exhibits

Will there be Internet at Maker Faire, how can I access it?

Wireless service will be available inside the Hall of Science and in limited areas outside on the grounds. If your project could interfere with our wireless service, please let us know so we can accommodate you and your Faire neighbors. In most cases, a hardwire connection will not be available.

How do I ship items to and from the event site?

If you can guarantee your delivery anytime Tuesday, September 25th, thru Friday, September 28th, direct your delivery with a detailed shipping label that includes all of the following information to:

  • NY Hall of Science
  • 47-01 111th Street
  • Queens, NY 11368
  • 718-699-0005
  • Attn: MAKER FAIRE
  • Maker #, Project Name
  • Maker Name & Local Phone Number

If you plan to ship items to the site, please let us know in the Special Request Form.

Early Shipments: New York Hall of Science does not have space to accept freight deliveries in advance of Maker Faire dates. For shipments that may arrive earlier, please explain why in the Special Request Form.

Return Shipments: Please make appropriate arrangements for a Sunday evening load-out. The New York Hall of Science and the Maker Faire Production Team will not be held responsible for any items left at the site after 10 p.m. on Sunday, Sept 30th.

Bring packing tape and shipping labels to the site if you plan to ship materials from your exhibit. You must have all packages fully packed, labeled and ready for pickup.

We will have a staging area for UPS and FedEx pick up for Monday morning. Ask your Area Manager where this location is and take your packages there. Do not leave them in your exhibit space.

Important:

  1. Print your bill of lading or shipping label before you leave your hotel. We do not have the ability to print them out onsite.
  2. You must call the shipper to arrange pick up - even if you know another exhibit is using the same company. They will not pick up your package, unless you make your own call.

How can I help promote Maker Faire?

Let the world know that you're an official maker and will be exhibiting at Maker Faire! Maker Faire web banners and badges placed on your website will help spread the word about the upcoming Maker Faire. Visit our Promote page for more details.

How can I help at Maker Faire and learn more about the Maker Movement?

We have developed a Maker Corps training program which helps you understand and support the maker movement. By becoming a member of the Maker Corps you can make a valuable contribution to the success of Maker Faire and enhance the Maker Movement in your community. By joining our Maker Corps, you will experience the maker movement, learn about Maker Faire production and join the maker community. There are great benefits to this completing program, including a ticket to World Maker Faire New York and more. Learn more about the Maker Corps Training Program here.

I'm from out of town, where can I stay?

Hotels are selling out fast. Early booking is strongly recommended to secure your room, as discounted Maker Faire room rates and availability are limited.

For reservations online and to view hotel options, please check Where to Stay on our website.

What happens if there's bad weather during the event?

The average high temperature in New York this time of year is 76° F. In the case of rain, the show will go on!